IT Procurement Coordinator, University of Maryland University College (UMUC)

University of Maryland University College (UMUC) seeks an IT Procurement Coordinator in the Office of Information Technology in the areas of order processing; receiving; travel management; asset management; and reporting for service contracts, software, and contracted services. The IT Procurement Coordinator will report directly to the Assistant Director, IT Business Services.

Specific responsibilities include:

-Initiates timely processing of approved hardware, software, maintenance renewals, and services using PeopleSoft. Requests, reviews, inputs and assembles supporting procurement documentation and quotations in accordance with procurement policy. Monitors all orders from requisition entry through final vendor delivery to ensure timely delivery; including contacting vendors to check on order statuses and expediting orders

-Initiates the purchase of office supplies, misc. equipment, hardware, software, training etc. with an aggregate total up to $50,000 monthly using the University¿s Procurement Card (PCARD); performs a monthly reconciliation within PeopleSoft ensuring compliance with UMUC’s procurement card policies. Initiates processing of interagency payment requests (RSTARS) for the Office of Information Technology (OIT)

-Coordinates with various units/departments, regarding Office of Information Technology (OIT) procurement requirements and bill payment; resolves vendor disputes and billing errors by applying UMUC policies and procedures; responds to inquiries by providing accurate information which typically requires research and interpretation of data & knowledge of departmental policies and procedures. Provides unit heads with a monthly report of upcoming software, hardware, and subscription renewals.

-Educates and assists OIT travelers with the completion of the requisite forms and getting the necessary approvals; reviews submitted documentation to ensure compliance with UMUC’s travel policies; generates and maintains a travel and training spreadsheet for all OIT staff

-Creates, generates, and maintains a comprehensive database of all UMUC owned software, service contracts, cooperative buying agreements/contracts, and vendors for IT procurements; designs, generates, maintains, and presents weekly and monthly management reports to monitor open purchase orders, summarize IT procurement activity, and close out purchase orders

-Provides various levels of support to the Assistant Director of IT Business Services IT Storekeeper, and Asset Inventory Specialist

-Perform other job related duties as assigned

Required education and experience: High school diploma or GED; two (2) years of experience in general purchasing; proficient in MS Office Suite particularly Excel and Access; valid driver’s license. Preferred education and experience: Bachelor’s degree in Business; two (2) years of IT purchasing experience; two (2) years of PeopleSoft E-Procurement or other Enterprise Resource Planning (ERP) systems’ purchasing modules; one (1) year of experience with a company purchase card.

Applications details and more info here

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