Procurement Assistant, INTERNATIONAL TRADE CENTRE, Geneva

CALL FOR EXPRESSIONS OF INTEREST INTERNAL/EXTERNAL TEMPORARY VACANCY ANNOUNCEMENT

Deadline: 12 July 2012

Grade/Position : G-5, Procurement Assistant*

Location: Geneva

TIme: Initially 5.5 months

RESPONSIBILITIES:

Under the direct supervision of the Head, Procurement Services and under the general guidance of Chief, Central Support Services, and within delegated authority, the incumbent will be responsible for the following duties:

  • Review, record and prioritize purchasing requests and obtain additional information/documentation as required; determine availability of vendors and funding sources.
  • Monitor status of existing requisitions, maintain contact with suppliers to ensure timely delivery
    of goods and services, coordinate shipment of goods/commodities/equipment to Headquarters and field missions; verify receipt and inspection of deliverables and accurately report, as and if required.
  • Produce tender documents based on the nature of requirements and cost of procurement involved.
  • Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest
    costs possible under the guidance of Head, Procurement Unit.
  • Finalize purchase orders and contracts for approval by the supervisor; may authorize purchases in
    line with delegated signature authority, and, if required, prepare submission to the Contract
    Committee for review and subsequent approval by the authorized official.
  • Assist relevant officers in more complex, higher value purchasing operations; coordinates
    distribution of pertinent documents to concerned parties, ensure appropriate follow-up action.
  • Maintain relevant internal databases and files; keep track of any contractual agreements, systems
    contracts, and inform affected users of contractual rights and obligations.
  • Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products
    and equipment on the market.
  • Draft routine correspondence.
  • Perform other duties as assigned.
    (These duties are generic and may not be carried out by all Procurement Assistants)

Education: Completed secondary, technical or commercial school. Procurement training, common office automation software and ERP training desired.

Work experience: A minimum of five years of progressively responsible experience in procurement.

Knowledge: Knowledge of public procurement, commercial and/or accounting practices highly desirable. Proven ability to research and gather information from a variety of standard sources and to apply good judgement in the context of complex assignment. Knowledge of the UN Financial rules, regulations, policies and procedures and, of ITC in particular, would be an asset.

Languages: Advanced knowledge of English with a working knowledge of French or Spanish. Knowledge of other UN official languages is an asset.

Competencies:

ITC’S CORE COMPETENCIES are: Integrity, Vision, Teamwork and Leadership, Excellence and Accountability, Client Commitment, Pragmatism and Communications.

How to apply:

Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/jobs which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.

Important:

Mention that you learned about this job from Procurement.tv

Applications received after the deadline or not compliant with the instructions will not be accepted.

Only applicants possessing the required qualifications will be taken into consideration. Only the successful candidate will be notified of the outcome of the selection.

ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria. ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.

Applications from women and nationalities from developing and least developing countries are particularly encouraged.

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