JOB SUMMARY Provide administrative and analytical support to the Project/Department Manager and Project staff.
DUTIES and RESPONSIBILITIES
Establish and maintain Procurement files of documents in accordance with client and internal procedures.
Establish and maintain filing codes and keep current.
Prepare documents as needed according to Procurement standards.
Set up and maintain correspondence log for all faxes, memos, letters, and meeting minutes as directed.
File all Procurement documents as needed.
Format all technical reports as needed.
Coordinate arrangements for internal, vendor and in-house Procurement meetings for project needs.
Good understanding of SSP5 and ORACLE applications required (can be OTJ training).
Provide various analysis and reporting through the retrieval of project expenditure data.
Assists in the setup of new vendors, including pre-qualification coordination.
Creates ERP (Enterprise Resource Planning) Requisitions and coordinates the approval routing process.
Assists Buyers with invoice issues.
Assists in ERP project set up.
Enters Oracle PO Change Orders.
Assist with PO close out.
Prefer two (2) years college. Minimum of high school diploma or equivalent
Excellent organizational skills
Demonstrates effective oral and written communication skills
Good interpersonal skills / demonstrated team spirit
Demonstrates initiative and the ability to see tasks through to completion
Ability to perceive and analyze problems, develop alternatives and make or recommend sound decisions if needed
Ability to utilize and retrieve data within an Enterprise Resource Planning (ERP) environment
Some purchasing knowledge preferred.
Sensitivity to confidential matters
Intermediate proficiency in MS Word, MS Excel with demonstrated ability to obtain and report on project expenditure data
Previous Experience: Three to five (3-5) years experience in related field is preferred.